Introduction Regulation (EU) 2024/1689 on Artificial Intelligence (hereinafter: EU AI Act) is the first comprehensive legal framework for artificial intelligence at the EU level. Its aim is to ensure that AI systems used in the EU are developed and applied in a safe, transparent and ethically acceptable manner. For entities established outside the EU wishing to place AI systems on the internal market, the institution of the authorised representative (AR) plays a central role.
Who is an authorised representative? According to Article 3(31) of the EU AI Act, an “authorised representative” is a natural or legal person established in the Union who has received and accepted a written mandate from a provider of an AI system located outside the Union to act on their behalf in relation to specific obligations under the Regulation.
Obligations and responsibilities (Article 25) An authorised representative must:
- Keep and provide, upon request, to competent authorities the EU declaration of conformity and technical documentation (Art. 25(1)(a)),
- Cooperate with authorities on corrective actions when required (Art. 25(1)(b)),
- Inform the provider if there are reasonable grounds to believe that the AI system is not in conformity with the AI Act (Art. 25(1)(c)),
- Take necessary measures to ensure that prohibited AI systems (as per Article 5 and Article 71) are not placed on the market.
When is appointment mandatory? (Article 24) If a provider of an AI system is not established in the EU, they must appoint an authorised representative before placing the system on the EU market or putting it into service. Without this, placing the system on the EU market is unlawful.
Why is the AR role critical? The AR serves as the main point of contact between EU supervisory authorities and non-EU providers. They ensure timely communication, regulatory transparency and compliance oversight. Their role is especially vital for high-risk AI systems, given the strict requirements for monitoring, documentation and risk management (see Article 16 and Annex IV of the AI Act).
Actus AI as your trusted authorised representative Actus AI offers professional authorised representative services in line with the EU AI Act. As your AR partner:
- We ensure full compliance with Articles 24, 25 and related obligations,
- Manage regulatory documentation, liaise with supervisory authorities and respond to inspections,
- Support you in meeting obligations for high-risk systems, including preparation of the EU declaration of conformity and technical documentation.
Conclusion Appointing an authorised representative is not just a regulatory formality – it’s a legal safeguard ensuring your AI system is compliant, ethically aligned and market-ready. By partnering with Actus AI, you gain access to expertise, reliability, and a proactive approach to compliance with Europe’s most stringent AI legal framework.
For more information on our services, contact us at info@actus-ai.eu.
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